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School Management Solutions

School Management Solutions

School management system

OVERVIEW

Smata School is a School Management System that automates all school management operations. It seamlessly integrates student admission, fees management, accounting, academics, message broadcasting, management reporting, security and disaster recovery modules among others. It is a very user friendly system designed using robust software development technologies with a capability of integrating with other systems.
 

KEY FEATURES

  • Multi-user access
  • Student Admissions Module
    • Generates and prints admission letters and all the admission requirements and fee structure
    • Prints envelops with details of student to invite for admission addressed to primary school attended
    • Produces a checklist of student's admission requirements during admission process
    • Captures student's bio-data for future reference
    • Allocates dormitories/hostels to pupils/students
  • Academics Module
    • Grading and positioning of the student's in a class
    • Generates/prints/emails student report forms to parents/guardians
    • Generates/prints school K.C.P.E/K.C.S.E progress performance reports over the years as well as graphical representation of the same
  • Student's Finance/Accounting Module
    • Chart of Accounts/Ledgers
    • Accounts receivables and Payables
    • Account Statements (for students and creditors)
    • Generates/prints/emails student fee structure and statement to guardians/parents
    • Keeps track of cash flow from bank to school and from school to bank for reconciliation
    • Trial Balance
    • Income Statement
    • Balancesheet
  • Bulk SMS Module
    • Computes fee balance per student and sends it via SMS/email to the Parent/Guardian
    • Computes student performance every term and sends it via SMS/email to the Parent/Guardian
    • Sends special announcements/customized SMSes e.g.Opening/closing days, parent's day,visiting days,fee balances etc. to Guardians/ Parents/Teachers or Alumni of the school as and when required
  • Reports Module
    • Generates/prints/exports to excel student statistics e.g No of students who have joined,dropped, graduated, expelled, suspended,passed,failed etc
    • Student's progress/performance report for one or several academic years
    • Periodic (Term) Report Form
    • Class performance report; this shows student placed in their respective performance position
    • Subject performance on both End Terms and KCPE or KCSE Exams.
  • Workflow
  • Global data parameterization
  • Role-based security
  • Automated database backup for disaster recovery
 MAIN BENEFITS
  • Streamlines student affairs management in the school
  • Improves revenues
  • Improves accuracy
  • Reduces operating costs
  • Enhances teamwork through collaboration and information sharing
  • Timely and reliable 24x7 local customer support
  • Standard and customized management and operational reports

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